Administrative Coordinator

Green Thumb Industries

Centreville, MD, USA

Full time

Sep 13

The Role

The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to operational leadership and to the team. This person is the first-impression for entrants to the facility, so they must be extremely friendly and positive, organized, and thorough. The Administrative Coordinator is timely, consistent, reliable, and enjoys working both independently and as part of a team. This person can listen and accurately follow directions and possess an energetic “get it done” attitude. 

Responsibilities


Assist management with ongoing projects as assigned, balancing short and long-term deadlines


Primary areas of support will be HR and Operations



Answer phone calls and take detailed messages - naturally friendly, outgoing, confident, extroverted

Welcome our visitors and follow all intake routines to ensure compliance - has an instinctually hospitable nature

Write and distribute email, correspondence memos, letters, faxes and forms

Maintain various logs and files including visitor logs, vendor contacts, vehicle maintenance, training, security equipment

Create detailed, accurate calendar appointments for internal meetings on shared calendars

Perform daily, weekly and monthly checklists for a variety of operations

Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage)

Keep common areas clean and tidy, including reception, meeting rooms, and kitchen

Assist with setting up group meals and other employee events

Data entry and proofreading/polishing internal and external documents

Use Microsoft Office Suite for most computer-based duties

Provide general support to visitors and act as the point of contact for internal and external clients

Submit and reconcile expenses to include reconciling credit card and petty cash purchases

Any other task as assigned


Qualifications


At least 2 years’ experience in a similar role


Hospitality or Front Desk experience is a plus



Excellent professional verbal and written communication skills

Capacity to multi-task and stay organized in a fast-paced environment

Proven ability to work within a team environment and support colleagues

Understands and complies with the rules, regulations, policies, and procedures of GTI

Demonstrates ability to self-motivate and innovate

Ability to use initiative and independent judgment appropriately while not overstepping chain of command

Ability to establish and maintain effective working relationships with all employees

Basic math & collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion

Understanding & adhering to applicable state and regulations as they pertain to the industry, safety regulations, local municipal codes and organizational rules, regulations, directives and standard operating procedures

Ability to use standard office equipment, computer equipment and software, spreadsheet applications and email


Ability to use Microsoft Excel and Outlook at an intermediate- to expert-level is required




Additional Requirements


Must pass any and all required background checks

Must be and remain compliant with all legal or company regulations for working in the industry

Must possess valid driver’s license

Must be a minimum of 21 years of age

Must be approved by the MMCC to receive an Agent badge

May be required to lift/move/push/pull/manipulate up to 15 lbs regularly

Position is mostly sedentary

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Green Thumb Industries

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