Payroll Specialist

The Role

Reporting to our Director, Payroll & Total Rewards, this role has a strong payroll and operations background and interest in working in an emerging, high-growth, public company. Our company has a great and diverse team of employees across our manufacturing, retail, and corporate groups who have joined us through organic growth and acquisition. This role will join our payroll team responsible for our 2000+ and growing workforce. We are seeking a subject matter expert in payroll and related compliance, systems, and integrations with a skill for improving processes while executing with accuracy.  If you welcome solving problems, have strong business judgment and relationship skills, and are hands-on and helpful, we look forward to talking with you about our opportunity to join our team.  This position is based at the Green Thumb headquarters in Chicago.

Responsibilities

Partner with team members to process payroll accurately and in compliance of all current regulatory requirements

Process employee changes for compensation changes/adjustments, employment status, deductions

Setup state and local taxing authorities, respond to tax notices

Process audits (e.g., 401(k), workers comp, SOX)

Process garnishments, child support orders, quarterly tax verifications, worker compensation reports, employment verifications, and U.S. Bureau of Labor Statistics requests

Perform year-end responsibilities as it relates to W-2 verification

Resolve all payroll discrepancies, process adjustments, manual checks and answer employee and management inquiries, as needed

Support the accounting team with reconciliations (e.g., bonuses, benefits, cost allocation, reporting)

Communicates well within the People team and other functions to ensure accurate communication and data flow

Make recommendations to improve processes and systems.  Coordinates and leads efforts for a variety of HR projects as requested

Qualifications

Bachelor’s degree

Minimum 4+ years of payroll experience in salaried and nonexempt populations

Deep and current understanding of state wage and labor laws and compliance requirements

Record of progression and performance over time in an organization with high standards for performance

Strong communication skills, including the ability to extract data, prepare reports and communicate insights and results in a clear and simple way

High initiative, with a client-service and practical approach

Personal commitment to the highest standards of work product and integrity

Strong communication, analytical, organizational, and problem-solving skills

Demonstrated ability to handle confidential and sensitive information in an appropriate manner

High degree of accuracy and attention to detail

Demonstrated ability to handle confidential material with discretion

Experience in the use of Microsoft Office suite of products - intermediate/advanced excel

Broader technology and data reporting experience a plus

Highly proficient in HRIS systems with an ability to learn new online platforms quickly

Additional Requirements

Must pass any and all required background checks

Must be and remain compliant with all legal or company regulations for working in the industry